Terms and conditions

You must accept these terms and conditions when registering. 

Conference organiser

The aes23 International Evaluation Conference is organised by:

Australian Evaluation Society Limited, Level 8, 100 Leicester Street, Carlton, Victoria, 3053, Australia

ABN 13 886 280 969 ACN 606 044 624

Program amendments

Although every effort will be made to keep presentations as represented, Australian Evaluation Society Ltd reserves the right to make any necessary changes to the program including cancelling the event where required.

The views and opinions expressed at the conference are those of the presenters and participants and are not necessarily endorsed by the Australian Evaluation Society (AES). The AES reserves the right to use any recordings whether audio or video and/or any photographs taken at any stage during the Conference for reporting of the Conference and/or its content at their sole discretion.

Organisational member registration conditions

  • Staff who are Individual Members should register as Individual Members.
  • Staff who are NOT Individual Members should register as Organisational Member staff to automatically receive an organisational member discount

Note: Only one staff member is eligible to register using the Organisational Membership four-digit individual member number. If you are unclear about this, or don’t know if you are the staff member of an organisational member, email This email address is being protected from spambots. You need JavaScript enabled to view it. for more information.

Should you registration as an organisational staff member not be valid we will charge for the difference between the relevant rates, and reserve the right to cancel your registration should the full fee not be paid.

Student registration conditions

For your registration to be valid, you must provide proof of their student status to This email address is being protected from spambots. You need JavaScript enabled to view it.. Should proof not be provided we reserve the right to charge for the difference between the student and non-student registration, and cancel the registration should the full fee not be paid.

Entrance to Conference

Each registered delegate to the conference will receive a name badge upon registration at the conference registration desk. The badge will be your official pass and must be clearly visible at all times to obtain entry to all sessions and to social functions. The AES reserves the right to revoke the badge and privileges of anyone behaving in a disruptive or otherwise inappropriate manner.

COVID-19 safety measures: All delegates must adhere to the covid-safe measures in place at Brisbane Convention Centre during the conference. Read about the latest covid-safe measures at Brisbane Convention Centre here.

Letters of invitation (for visa purposes)

The AES wishes to support international attendees in their efforts to secure the needed travel documentation and recognises that letters of invitation can help smooth the visa application process. More details here.

Privacy

AES regards privacy as an important part of our relationship with our members and customers. 

You will be automatically included in the interactive online program app (with the ability to opt out) and we will be contacting you with necessary information about your participation in the conference, as well as for your registration and invoicing. Delegates will not be contacted for other reasons unless they consent during the registration process.  

Refunds and cancellations

Conference cancellation 

The Australian Evaluation Society may cancel the Conference due to circumstances beyond its reasonable control, including but not limited to Acts of God, terrorism, war, strikes or industrial action, explosion, inevitable accident, breakdown of property, changes in law, or pandemics or global health crises. Due to the nature of the event, it may be reasonable to postpone the event to a later year and/or to change the location for the Conference.

In the event of a full cancellation of the Conference by the Australian Evaluation Society, you will be entitled to a full refund of the amount of the Conference registration fee received.

The maximum liability of the Australian Evaluation Society under these Terms and Conditions is limited to a refund of the Conference registration fee with no additional liability for travel costs, hotel costs, or any other associated costs.

Payment terms

Invoices are due on the date of issue. All invoices must be settled prior to the event. Registrations received within 14 days of the commencement of the event need to be settled immediately and prior to the event. Failure to make payment as required may result in cancellation of registration. A registration is not deemed valid until the correct fee is paid in full.

Payment methods

Online payments

Please note all online registrations require payment by credit card, or direct deposit. To pay on invoice, select the EFT option when completing your registration. Accepted credit cards: MasterCard, Visa and American Express.

Payments by bank deposit

We accept payment of invoices by bank deposit to the following account:

Account name: Australasian Evaluation Society
Account number: 012955 253524988
Bank: ANZ
SWIFT: ANZBAU3M

Use the invoice number as the transfer description.

Cheque payments

We do not accept cheque payments.

Tax

All Conference registration fees and additional tickets are quoted in Australian Dollars. GST at 10% is included. 

Insurance

Registration fees do not include insurance. It is strongly recommended that at the time you register for the conference and book your travel you take out an insurance policy of your choice. The policy should include loss of fees/deposit through cancellation of your participation in the conference, or through cancellation of the conference, loss of international / domestic air fares through cancellation for any reason, loss of tour monies through cancellation for any reason including airline or related services strikes, failure to utilise pre-booked arrangements due to airline delay, Force Majeure or any other reason, medical expenses (including sickness and accident cover), loss or damage to personal property, additional expenses and repatriation should travel arrangements be altered. The Australian Evaluation Society cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

REGISTER HERE